If you paste them into Word or an Outlook message or Notes field, you need to use Paste Special, as Text. Create a custom table view that shows just the email address fieldĪfter getting the list of addresses, you can paste them into a Contact Group, Notepad, Excel, or other applications that accept paste.You can get the addresses from the messages using a custom view. If you prefer using the distribution list form (Contact group in Outlook 2010), you won't need to create contacts for the senders. We have a tutorial at Using Categories for Dynamic Distribution Lists If you're saving all of the addresses in your main contacts folder, sort by the Modified date field, select all of the new contacts and right click, choosing Categories. When you edit contacts, the DL is always updated and adding or removing contacts from the group is as easy as changing the category. Assign categories to contacts then group by category and select the category, then choose Actions, New Message.
Once you have the list of addresses, you can convert it to a distribution list one of two ways. Outlook should warn you if you are creating duplicates, but if not, there are duplicate contact remover utilities at Remove Duplicate Contacts from Microsoft Outlook. We have a VBA sample that can create contacts using sender's addresses or look for these utilities at Data Entry and Updating Tools for Microsoft Outlook. While this is still much too slow if you have a large number of emails, there are several add-ins that will capture the addresses and create contact records for you. Rather than copying and pasting addresses, just right click on the sender's address, either in the preview pane or open message, and choose "Add to contacts". Is there a simple, fast way capture all of the addresses at once?
I have several hundred emails archived in Outlook and I want to create a mass distribution list without opening each email and pasting the addresses into my address book.
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